Contingency plans
Fire
- Fire in a university building
- A fire has broken out in a university building.
- The fire alarm is activated.
- Evacuation begins.
- Assessment of the situation
- How large is the fire?
- How long has it been burning?
- Can the fire be extinguished with a portable fire extinguisher?
- Initial response
- Attempt to extinguish the fire with a portable fire extinguisher.
- Call the fire brigade.
- Different levels of response
- Internal response
- The fire is extinguished with a portable fire extinguisher or a fire blanket.
- Internal response
- External response
- The fire brigade is called.
- When ambulance and/or fire services are dispatched, shadow messages are also sent to:
- Security company
- Key members of staff
- The internal response begins when the messages are received.
- First person on the scene
- Assesses the spread of the fire.
- Activates the fire alarm if the automatic system has not already done so.
- Considers whether the spread can be limited, for example by closing doors.Assesses whether the fire can be extinguished with available equipment.
- Calls 1-1-2 and requests assistance from the fire brigade.
- Building supervisor
- Arrives at the scene and assesses the situation.
- Begins firefighting if they consider it safe and appropriate.
- Calls 1-1-2 and requests assistance from the fire brigade if the situation requires it.
- Calls the Head of Property Operations and provides a report.
- May call other building supervisors for assistance.
- The internal response has begun.
- Head of Property Supervision
- Arrives at the scene and takes command.
- May call in additional staff for assistance as needed.
- Assists the fire brigade as far as possible.
- Calls the Property Operations Manager and provides a report.
- Calls the Head of Property Maintenance and provides a report.
- Head of Property Maintenance
- Arrives at the scene and takes charge of maintenance-related tasks in consultation with the Head of Property Supervision.
- Calls in tradespeople as needed.
- Head of Property Operations
- Is not at the scene.
- Maintains contact with the scene, gathers information, and shares it.
- Communicates information within the response structure.
- Communicates with the relevant University of Iceland departments and institutes.
- Communicates with emergency management as information becomes available.
- At this point, the response plan is activated.
- Is available to call out:
- Staff
- Security company
- Persons responsible for special-purpose areas
- Director of Facilities and Technical Services
- Takes part in consultation with the Head of Property Operations and the Head of Property Maintenance.
- Persons responsible for specific areas
- If the fire is in a special-purpose area, the persons responsible for that area are called out to assist.
- Communication within the institution
- It is natural to share information with employees about incidents and responses, both to inform and reduce the likelihood of rumors
- Each case must be assessed whether to send out a notice and to ensure that privacy is protected
- News on Ugla
- News on website
- Social media
- Communication with responders
- Managers on site
- Head of Property Management
- Communication with the media
- Rector's Office